Student Union of Lapland University of Applied Sciences Membership Register
1. REGISTER CONTROLLER
Student Union of Lapland University of Applied Sciences (ROTKO)
Business ID: 2589610-6
2. REGISTRY ADMINISTRATOR
3. NAME OF THE REGISTER
Lapin ammattikorkeakoulun opiskelijakunnan jäsenrekisteri
4. USE OF THE REGISTER
Personal Data Act (523/1999) 8§ 5. access requirement: membership relations.
5. REASON TO HAVE THE REGISTER
Associations Act (503/1989) 11§ member listing.
6. CONTENT OF INFORMATION IN REGISTER
Social Security Number or Date of Birth
State of Membership Card
Card active YES/NO
Completed Membership Fees
Start Year of the studies
Start Semester of the Studies
Permission to use member's information for marketing purposes YES/NO
Information on presence/absence enrolments in Lapland UAS
7. REGULATED DATA SOURCES
The information is provided by the members themselves via online or paper form. Personal and address data is checked and updated from the study register of the University of Applied Sciences with an authorisation granted by the member.
8. DISPOSING OF INFORMATION
Personal Data can be disposed as technical recording or sticker printouts to the partners of the Student Union for direct marketing purposes if the member grants an authorisation for it.
The partners will not dispose personal data for third parties. The data will not be given or transferred outside of EU or economic region of Europe.
9. SECURING THE REGISTRY
Only designated Student Union employees and associates as well as companies (and employees of the companies) commissioned by the Student Union have the right to access the membership register.
There are different levels of access rights and each user is only able to access and view data that is necessary for their tasks. Each user has their own username and password that are required while logging in.
10. VIEWING RIGHTS
Every member has the right to know what personal data is recorded in the membership register referred in this registration description. Everyone is also able to check that there are no data concerning them in this register.
The data can be checked once in a year without a charge. A request for data check-up has to be signed and personally delivered or delivered in another secured manner to the address of the Student Union.
The data can also be checked by visiting the Student Union office in person. There will be an ID check-up before any data is given.
The right to check-up data can only be denied in a case of exception. If the right to check-up data is denied a written letter of denial will be given. The person in question has the right to contact Data Protection Ombudsman who will settle the case: The Office of Data Protection Ombudsman, PL 315, 00181 HELSINKI.
The Student Union corrects, supplies and deletes incorrect, unnecessary, defective and outdated data from the register. A request for a revised decision concerning data can be done by sending it to the Student Union’s address or by visiting the office in person. The ID of the person will be checked.
If the correction of data is denied a written letter of denial will be given. The person in question has the right to contact Data Protection Ombudsman who will settle the case: The Office of Data Protection Ombudsman, PL 315, 00181 HELSINKI.